Businesses use cost control methods to monitor, evaluate, and ultimately enhance the efficiency of specific areas, such as departments, divisions, or product lines, within their operations.

Cost Control is reviewing both fixed and variable costs, and attempts to reduce expenses. Inventory is a variable cost that can be reduced by finding other suppliers to offer more competitive prices. It may take longer to reduce fixed costs, such as a lease payment, because these costs are usually fixed in a contract.

Cost control is a continuous process that begins with the proposed annual budget. The budget helps: (1) to organize and coordinate production, and the selling, distribution, service, and administrative functions; and (2) to take maximum advantage of available opportunities. As the fiscal year progresses, management compares actual results with those projected in the budget and incorporates into the new plan the lessons learned from its evaluation of current operations.

The main benefit of putting cost controls in place is lowering your company’s overall expenses. You can limit the amount of money different employee levels can spend, keeping more money from going out the door. This will allow your company to keep more cash on hand, or to invest larger amounts of money in other ways, such as in capital expenses or paying down debt. Cost-control management can help you clearly identify activities running smoothly and staying within budget from the ones constantly breaking down and consuming extra dollars. Cost control is an important factor for maintaining and growing profitability. Outsourcing is used frequently to control costs because many businesses find it less expensive to pay a third party to perform a task than to take on the work within the company and, the expertise most often does not exist within the organization.

Advantages of Cost Control:

1. Cost control provide basis for measuring operating performance:

As standards are developed from the study of cost operations and existing conditions, they become a pointer to the weaker aspect of operation. The efficiency or inefficiency can be ascertained easily by comparing actual and standard costs.

2. Standard costs provide easy comparability:

Because of standards, cost control exercises influences all the factors of operation. Measurement, comparison, and evaluation of current performance become more effective.

3. Standard costing is basically an economic tool:

It helps in cost reduction by putting effective check over inefficiency in operations and by eliminating undue paper work. It suggests standard cost accordingly.

4. Standard costing is a basis for budgeting:

Budgets are prepared on the basis of standard costs. Thus, budgeting and standard costing together provide effective control device and make managers cost conscious.


Our Vendor Management Solution (VMS) is a discipline that enables businesses to not only cut costs but also: control expenses, drive service excellence and mitigate risks…while gaining increased visibility and value from their vendors. Through LIMITLESS’s on-line software overall vendor management, as well as – vendor expense management, is accomplished by giving you absolute visibility into your vendors and spend. No matter what the vendor or type of service they provide – companies can have a comprehensive view into their: services, contracts, rates, terms, conditions and spends through this sophisticated web-based solution.

If you have questions about any of our VMS benefits contact us today at 866-504-4050 to learn more about our Vendor Management Solutions.